Skip to main content
MAXION Discover | Stakeholder Discovery at Scale
01Discover
02Plan
03Execute
Discover · Phase 01

Every stakeholder. Every requirement. Zero scheduling.

Requirements issues cause 30–40% of IT project failures and weeks of lost calendar time. Discover runs every interview in parallel, at unlimited depth, with no scheduling marathons — so enterprises move faster, consultants bill more projects, and firms scale delivery without scaling headcount.

Start Free Project →Talk to Sales →
✓ Parallel unlimited stakeholders·✓ Anonymous mode for sensitive programs·✓ Evidence linked to every recommendation
Discover in progress · 9 stakeholders · all simultaneous
CFO
CTO
Operations Lead
Compliance Officer
IT Director
Finance Manager
Engineering Lead
Program Director
Legal Counsel
30–40%

Of IT failures trace to requirements and discovery issues

PMI, Info-Tech Research
8–15

Average stakeholder interviews in a traditional engagement

5.3×

Higher success rate when all stakeholder groups are captured before architecture

The Structural Failure

Discovery happens in one room.
Decisions get made in another.

Traditional discovery is bounded by scheduling and memory. The people who ran the interviews can’t be in every follow-on meeting — context fades, critical nuance gets lost on the way to the plan.

“60% of project transitions are derailed by confusion from knowledge loss”
— Monday.com research
“64% of stakeholders frustrated by poor documentation of what was discussed”
— OpenArc survey
“25–35% of IT failures trace to stakeholder and organizational issues”
— PMI Pulse of the Profession
Traditional Discovery
1

8–15 interviews scheduled around availability, not org chart

2

Notes taken by whoever happens to be in the room

3

Tacit knowledge and verbal agreements never captured

4

Output summarized by someone who may not have been in every interview

5

Handed to a planning team who wasn't in the room

How It Works

Five capabilities. One continuous intelligence.

01
01Parallel Interviews

Every stakeholder. Simultaneously. At their own pace.

Every stakeholder gets a private secure link and interviews at their own pace.

●

No scheduling marathons — coverage defined by org chart, not availability

●

All roles interviewed simultaneously without cross-contamination

●

Any device, any time zone

“Organizations with comprehensive discovery see 5.3× higher transformation success rates.”
02
02Adaptive Depth

Not a form. A conversation with depth.

APEX interviews like a 20-year consultant — not a chatbot following a script.

●

Probes incomplete answers and surfaces contradictions

●

5 Whys methodology uncovers root causes

●

Moves on when a topic is exhausted

“Projects using discovery tools with adaptive depth reduce requirements failures by 47% (PMI Pulse 2023).”
APEX INTERVIEW
DEPTH
03
03Evidence Collection

Documents become part of the discovery record.

Stakeholders submit evidence directly during the conversation.

●

Application inventories, architecture diagrams, contracts uploaded inline

●

Files linked to the specific question they answer

●

Available to APEX as grounding evidence during synthesis

04
04Bias Elimination

The quiet stakeholder matters as much as the loudest one.

Every stakeholder gets equal weight — not just the loudest voice.

●

Responses synthesized across all participants, not shaped by hierarchy

●

Anonymous mode available for sensitive programs

●

Contradictions surfaced with both quotes — blocks planning until resolved

STAKEHOLDER A · VP OPERATIONS
"We need real-time sync between Oracle and Salesforce — anything over 5 minutes is unacceptable for our operations team."
STAKEHOLDER B · CHIEF ARCHITECT
"Real-time sync with Oracle would be technically dangerous — we've had data corruption issues. Batch ETL with validation is the only safe approach."
05
05Synthesis & Intelligence

Reasoning across every conversation, simultaneously.

APEX synthesizes across all conversations simultaneously.

●

Themes, agreements, and conflicts identified automatically

●

Every finding confidence-scored

●

Gaps flagged before architecture begins

RAW INTERVIEW FRAGMENTS
real-time HR sync needed
HIPAA PHI data involved
99.9% uptime required
existing Oracle ERP
Salesforce integration required
SOX audit trail required
<200ms P99 response
Salesforce Sales Cloud
batch ETL not acceptable
EU residency constraint
10k concurrent users
Azure AD identity
API rate limits an issue
PCI card data in scope
RPO: 4 hours
legacy COBOL batch
real-time HR sync needed
HIPAA PHI data involved
99.9% uptime required
existing Oracle ERP
Salesforce integration required
SOX audit trail required
<200ms P99 response
Salesforce Sales Cloud
batch ETL not acceptable
EU residency constraint
10k concurrent users
Azure AD identity
API rate limits an issue
PCI card data in scope
RPO: 4 hours
legacy COBOL batch
EXTRACTED ATOMS
What You Get

Evidence-linked deliverables.

Every recommendation traced to the specific stakeholder quote or document that supports it.

◈

Consulting Report

Executive summary · Key findings with confidence scores · Strategic options · Risk assessment

⬡

Technical Assessment

Application portfolio · Integration landscape · Technical debt register · Infrastructure inventory

▣

Requirements Specification

Functional & non-functional requirements · Compliance constraints · Each traced to source

◎

Executive Presentation

Board-ready slides · Risk heatmaps · Investment narrative · Evidence-linked

⊞

Project Charter & RAID Log

Scope boundaries · Assumptions · Dependencies · Risks · Issues · Decisions

△

Business Case with ROI Modelling

Quantified impact · Cost-benefit analysis · Benefits realisation framework

Discover output flows directly into
02Plan

No re-keying. No lost context. Requirements, compliance constraints, integration points, and architecture concerns flow automatically into Plan. The intelligence that ran the interviews is the same intelligence that builds the architecture.

Stop scoping on assumptions.

Start every project with evidence — every stakeholder, every requirement, every constraint captured before a single architecture decision. Weeks compressed into days for enterprises, consultants, and firms alike.